The Notion of Personal Information Protection

Bitforest Co.,Ltd.'s (hereafter this company's) primary business activities are centered on website content and system planning, development and management, as well as server hosting and related consulting services. Through these business activities, the company acquires personal information from customers and keeps the personal information of its own employees (hereafter personal information). Personal information is a valuable informational asset for this company, and this company recognizes the reliable protection of this personal information as an important social duty. Therefore, this company will handle all personal information acquired through business activities according to the following policy. This company will fulfill this social duty and provide a “sense of security” to its employees and customers with regards to personal information.

Policy

1. Regarding the acquisition, usage and provision of personal information

• - Personal information will be acquired through legal and fair means.
• - Personal information will be used within the necessary range to accomplish its purpose.
• - If personal information is to be provided to a third party, the consent of the person whose information is given will be requested in advance.
• - Personal information acquired will not be used outside of its intended purpose.
• - If it becomes necessary to use personal information outside of its intended purpose, it will be used after consent for its new purpose.

2. Regarding laws, ordinances, and guidelines stipulated by the government and other standards (hereafter laws and ordinances etc.)

This company is endeavoring to always have an understanding of laws and ordinances etc. relating to handling personal information, and they are well known and adhered to by employees engaged in this company's business (hereafter employees).

3. Relating to the safe management of personal information

• - To guard against a variety of risks, such as unauthorized access to personal information, leak of personal information, and loss or other damages, a system has been created and maintained to quickly take corrective measures for the safe management of personal information.
• - Inspections are being conducted, and if accident or violations are discovered, corrective actions will be quickly taken and preventive measures will be taken against weak points.
• - Thorough education on safety is being provided to employees.

4. Regarding complaints and consultations

A point of contact for inquiries about personal information has been created for complaints and consultations about personal information, and a system that can quickly respond to them has been created. These complaints and consultations will be handled with sincerity.

5. Regarding continuous improvement

• - This company's personal information protection management system observes and checks compliance with internal official regulations to protect personal information. This company is working to discover weak points, violations, and accidents, and its managers conduct a review of these aspects. This is reflected in the management policy and internal official regulations. This company works to continuously improve the management system for the protection of personal information.
• - This improvement is based on laws and ordinances etc. and the JIS Q 15001.

Enacted: 12/1/2009
Bitforest. Co., Ltd.
info@vaddy.net

Point of Contact for Inquiries about Personal Information

Kandabashi PR-EX 8F, 3 Kandanishikicho, Chuo-ku, Tokyo 101-0054 Japan
Bitforest Co.,Ltd. Point of Contact for Inquiries about Personal Information
Point of Contact for Inquiries about Personal Information
Phone: +081-3-5577-2032 (weekdays 10:30–17:30)
e-mail: privacy@bitforest.jp
*Phone support is only offered in Japanese.

Personal Information Protection Manager: Tokiichi Takao

On the handling of personal information:

Please refer to this site (in Japanese) for content officially published according to JISQ15001:2006 requirements 3.4.2.5 and 3.4.4.3.